This Privacy Policy was last updated on September 8, 2025.
Ryan H. Kotton MD, Inc. (“KottonMD”, “we,” “our,” or “us”) respects your privacy and is committed to protecting the personal and health information you share with us. This Privacy Policy explains how we collect, use, disclose, and safeguard information when you use our services, including our website, membership program, and medical practice.
1. INFORMATION WE COLLECT
We may collect the following types of information:
• Personal Identifiable Information (PII): Name, address, phone number, email address, date of birth, payment information, and other details you provide when becoming a member or contacting us.
• Health Information: Medical history, records, test results, medications, and any information you share in the course of receiving medical care. This information is protected under applicable federal and state health privacy laws, including the Health Insurance Portability and Accountability Act (HIPAA).
• Technical Information: When you visit our website, we may automatically collect data such as IP address, browser type, device information, and cookies to improve your user experience.
2. HOW WE USE YOUR INFORMATION
We may use your information to:
• Provide medical care and related services.
• Manage your membership account.
• Process payments for services.
• Communicate with you regarding appointments, care, and practice updates.
• Improve our website and services.
• Comply with legal and regulatory requirements.
3. HOW WE SHARE YOUR INFORMATION
We do not sell your personal information. We may share your information only in the following circumstances:
• Treatment: With other healthcare providers, labs, or pharmacies involved in your care.
• Payment: To process payments for services
• Healthcare Operations: For administrative, quality improvement, and compliance purposes.
• Service Providers: With trusted vendors (e.g., IT or billing processors) under confidentiality agreements.
• Legal Requirements: When required to comply with laws or legal processes.
• With Your Consent: When you authorize disclosure for specific purposes.
4. HIPAA NOTICE OF PRIVACY PRACTICES
As a healthcare provider, we maintain your health information in compliance with HIPAA. Our HIPAA Notice of Privacy Practices describes in detail how your medical information may be used and disclosed, and your rights regarding your information. You will receive this Notice separately when you become a member.
5. YOUR RIGHTS
Depending on your residency and applicable laws, you may have rights regarding your information, including:
• Access & Copies: You may request a copy of your medical records or other personal information we hold.
• Corrections: You may request corrections to inaccurate or incomplete information.
• Deletion (where applicable): You may request deletion of certain personal information, subject to legal and medical record retention requirements.
• Opt-Out of Marketing: You may opt-out of receiving non-essential communications.
6. CALIFORNIA RESIDENTS PRIVACY RIGHTS
If you are a California resident, you may have rights under the California Consumer Privacy Act (CCPA), as amended by the California Privacy Rights Act (CPRA). While most of the information we collect is PHI regulated by HIPAA (and exempt from CCPA), we are committed to transparency.
California residents may request:
• Access to categories of personal information we collect.
• Correction of inaccurate personal information.
• Deletion of certain personal information (subject to medical record retention laws).
• Non-Discrimination if you exercise your privacy rights.
We do not sell or share your personal information for marketing purposes.
7. DATA SECURITY
We implement administrative, technical, and physical safeguards designed to protect your information against unauthorized access, use, or disclosure. However, no system is completely secure, and we cannot guarantee the absolute security of your data.
8. DATA RETENTION
We retain personal and health information only as long as necessary to provide services, comply with legal obligations, and maintain proper medical records in accordance with federal and state law.
9. THIRD-PARTY LINKS
Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of such websites.
10. CHILDREN’S PRIVACY
Our services are intended for individuals 18 years and older. We do not knowingly collect personal information from children under 13. If we discover that we have inadvertently collected such information, we will delete it promptly.
11. CHANGES TO THIS POLICY
We may update this Privacy Policy from time to time. Any changes will be posted on our website with the revised effective date.
12. CONTACT US
If you have questions about this Privacy Policy or your rights, please contact us:
KottonMD
345 N. Maple Dr., Ste 318
Beverly Hills, CA 90210
1-310-935-4065
admin@kottonmd.com